Learn LeanLaw: The Billing Tab

The Billing Tab:   One of the dominant features behind the app LeanLaw is the billing tab. After all, this is a legal time and billing application and its specific use attorney billing.

What makes this feature special is due to the ability to  make LeanLaw so customizable for all firms.   It allows me the flexibility to work with pretty much any law firm, large or small.  It doesn't matter.   I can customize the steps and make it work for everyone.  Smaller firms tend to have the attorney "do it all" in the billing tab. The larger firms (which is my sweet spot) is where I will activate the entire workflow from billing - to draft- to approval. 

In the billing tab, you can grab the hours you have tracked and the expenses and invoice the law firm's clients. Most law firms do that invoicing once or twice a month on the 1st or the15th.

To see the other posts on LeanLaw, click here.

The Workflow

  1. The attorney asked me to start the billing.
  2. I select the date range, which can be last month, all time and expenses up to the previous month, custom,  or all time. I typically choose all time up to last month in case anything was backdated before the month.
  3. I create the draft invoices
  4. Notify the attorney-client drafts are ready.
  5. The attorney reviews the invoices, and either will approve them or send them back to billing by clicking the undo button. They let me know when they're all approved.I move on to the approved invoices tab. I'll review them one more time in case there's anything that sticks out. And then, I will submit them to QuickBooks. Here's where the time savings is significant. So in thinking of drafts, those are your pre-bills.

LeanLaw Billing Tab Screen

Note:  Many of my clients that I train in my new workflow want to print out the pre-bills. That's the beauty of technology and automation, and you don't have to print anything. Save a tree!

Approved Invoice

Using the app, Lean Law, I can push the invoices in bulk to QuickBooks. If I'm working with Trust accounting, I can apply the retainers to the invoices to recognize the law firm's revenue.. But I'll save that step for a future video.

And then I'm able to process them in whatever fashion I want right inside of LeanLaw.

Why does it make me want to do a happy dance? Because it keeps everybody out of my accounting side of QuickBooks Online Advanced. I want to keep everyone out of the accounting platform. Keep my records in order.

Attorneys can either email or print, and there is Ledes billing in there as well. There are multiple ways I can send the invoices right from inside LeanLaw or from inside of QuickBooks.  You can send them in bulk too.  

It is a sweet workflow that no other law firm-specific software has. I'm sure you can see that it makes my job a lot easier. 

Dev team at Lean Law, if you're reading this, it would great to have some notification system to let the attorney or the accountant know when each step is completed.

I hope that helps you get a little idea of the workflow in Lean law and why I love it more than any other legal software that I've worked in.

Next week will dive into the trust side. We will dig deep into the workflow for any trust matters. Until then, enjoy using my favorite software!

I hope you are enjoying this mini-tour of my app, LeanLaw. Stay tuned for more short videos on this product and how I use it in my firm.

Are you an attorney unhappy with your software? Are you using  PC Law, and your program crashes? We can ease your pain and get your firm ready to move to the future with an incredible automated workflow. Ready to make that leap?

Call us! 239-349-2004

Are you a law firm using antiquated software and are interested in modernizing your firm and moving ahead with technology and automation? Check out our Data Migration service. We’ve love to help firms become future-forward. We love saving clients time and money. We love analyzing your data and getting you reporting like you have never seen before!

If you’re an accountant or bookkeeper and need more direction or education, please join our Facebook group QB Community Live! It’s a safe place to ask any question. I co-admin group, and I’m here to help. Our motto is, Together We All Succeed! #TWA$

Lynda Artesani

Lynda Artesani is the president of Artesani Bookkeeping​ where she uses her expertise and organizational skills to help her clients grow, thrive, and become more profitable. Her firm specializes in working exclusively with the legal industry. She is passionate about helping her attorney-clients migrate from antiquated systems and become future-ready.​ ​ She is a Top 100 ProAdvisor, alumni member of the Intuit Advisory Committee and a member of the Intuit Trainer Writer Network. As the co-creator of QB Community Live, Lynda dedicates her time to mentoring and helping other accountants and small business owners succeed.​ Lynda lives in Southwest Florida. She is a registered yoga teacher and teaches at a local studio called Fusion Yoga and Spa. In her free time, you will find practicing yoga or walking on the beach.​